Specialist Accountants for Property Managing Agents — Nationwide

Running a property management business is demanding. Between maintaining landlord relationships, handling leaseholder queries and keeping on top of compliance, your accounting often ends up last on the list — until a deadline hits or a leaseholder raises a dispute.

At FHP Accounting, we work exclusively with property professionals. We understand the pressures managing agents face and provide specialist accounting support that keeps your finances accurate, your service charge accounts compliant and your deadlines met without you having to chase us.

Based in Nottingham, we support property managing agents of all sizes across the UK from independent agents managing a handful of blocks to large firms overseeing thousands of units nationwide. Give us a call or book your free consultation with one of our accountants.

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Why Managing Agents Need a Specialist Accountant

Not all accountants understand property management. The financial obligations of a managing agent go far beyond a standard set of company accounts and working with a generalist accountant who doesn’t understand service charge legislation, client money handling or leaseholder reporting requirements can create serious problems.

At FHP Accounting, property is our specialism — not a side line. We understand:

– The Landlord and Tenant Act 1985 and its implications for service charge transparency
– RICS service charge management code requirements
– The distinction between client money and company money
– Leaseholder certification and independent accountant’s reports
– The software platforms managing agents use day to day
– The commercial pressures of running a property management business

When you work with us, you are not explaining the basics. We already know them.

Our Services for Managing Agents

We offer a complete range of accounting services tailored specifically to the needs of property managing agents — whether you need support at year end or a fully outsourced accounting function.

Service Charge Accounts Preparation

We prepare year-end service charge accounts for your managed blocks and developments — fully reconciled, clearly presented and accompanied by an independent accountant’s report. We work to your deadlines and communicate directly with you throughout the process, so leaseholders receive their accounts on time and disputes are minimised.

We handle residential, commercial and mixed-use service charge accounts and have experience across a wide range of portfolio types and sizes.

Service Charge Bookkeeping

Accurate bookkeeping throughout the year makes year-end straightforward. We provide ongoing service charge bookkeeping for managing agents who want to maintain clean, reconciled records without the overhead of an in-house accounts team. This is particularly valuable for smaller and mid-size agents who need professional accounting support without a full-time hire.

Outsourced Accounting Support

For managing agents who want to hand over their accounting function entirely, we offer a fully outsourced accounting service. We act as your accounts department handling bookkeeping, VAT returns, management accounts, year-end service charge accounts and company accounts — giving you one trusted point of contact for everything financial.

This is a cost-effective alternative to hiring in-house and ensures your accounting is handled by specialists who understand the property sector.

Company Accounts & Tax Returns

Beyond the service charge accounts, your management company has its own tax and compliance obligations. We prepare your annual company accounts and corporation tax returns, ensuring you remain compliant with Companies House and HMRC requirements.

VAT Advice for Managing Agents

VAT in property management is complex — particularly around service charges, management fees and mixed-use properties. We provide clear, practical VAT advice to ensure you are charging and reclaiming correctly.

Property Management Software Advice & Set-Up

Choosing the right software makes an enormous difference to the efficiency of your accounts function. We have experience across the leading property management and accounting platforms including:

– Re-leased
– MRI Software
– Yardi
– TRAMPS
– Xero
– QuickBooks

Whether you are setting up for the first time, switching platforms or simply want to get more out of your existing software, we can advise on the right solution for your portfolio size and help you get set up correctly from day one.

We Work With Managing Agents of All Sizes

Whether you are an independent agent managing a small number of residential blocks or a large firm overseeing a diverse portfolio of residential and commercial properties, we have the experience and capacity to support you.

Independent & Small Agents

For smaller managing agents, we provide affordable, flexible support — from year-end service charge accounts only through to full outsourced accounting. We understand that smaller agents often wear many hats, and we make the accounting side as straightforward as possible.

Mid-Size Agents

For growing managing agents with an expanding portfolio, we provide scalable support that grows with your business. We can supplement your existing team at busy periods or take on specific elements of your accounting function on an ongoing basis.

Large Managing Agents

For larger firms managing significant portfolios, we offer dedicated support with the capacity to handle high volumes of service charge accounts across multiple developments. We work to agreed timescales, provide regular progress updates and integrate smoothly with your existing processes and systems.

The FHP Accounting Difference

We Track Your Deadlines Service charge year ends don’t all fall on the same date — and keeping track of deadlines across a large portfolio is a job in itself. We maintain a schedule of all your service charge year ends and proactively manage the workflow, so nothing falls through the cracks and leaseholders are never kept waiting.

We Know Your Software

We don’t need training on the platforms you use. Whether you run Re-leased, MRI, TRAMPS or Xero, we work within your existing systems — reducing disruption and keeping your data exactly where you need it.

We Speak Leaseholder

Leaseholder disputes over service charge accounts are one of the most time-consuming challenges managing agents face. Our accounts are prepared to the highest standard of clarity and transparency — reducing the likelihood of queries and giving you a solid, defensible position if disputes do arise.

Fixed Fees, No Surprises

We agree fees upfront and stick to them. You will always know what you are paying, making it easy to budget and to pass costs on appropriately.

One Point of Contact

You will have a dedicated accountant at FHP Accounting who knows your portfolio, your systems and your business. No call centres, no being passed around — just a consistent, knowledgeable contact who is easy to reach.